Type: 
HFA Job Opportunities

 

Anchorage/Job Number: 17-1962

Position Summary: Manages efforts to prevent and/or reduce the risks of loss related to unsafe working conditions, employee accidents or injuries, or other potential claims against AHFC.

Reports to: ADMINISTRATIVE SERVICES MANAGER - RISK

OVERVIEW
This position is responsible for providing and coordinating the delivery of relevant information to all departments about the Corporation's risk management policies and procedures, in order that department managers may assure the proper protection of employees, customers, visitors, and corporate assets. The position works within limits of delegated authority to administer safety and loss control programs, conduct claims research and make recommendations regarding appropriate risk management activities.

SUPERVISION RECEIVED AND EXERCISED: Non-exempt, non-supervisory position.

EXAMPLES OF DUTIES

  • Identifies circumstances that could cause a claim against, or financial loss to AHFC. Examines alternatives to handle the risks by reducing loss exposures, and minimizes effects after a loss occurs.
  • Identifies opportunities for AHFC to provide improved working conditions for staff and safer housing for tenants. Acts as a liaison with all departments to assure each department understands their responsibility to actively promote safety and accident prevention programs.
  • Collects and maintains certificates of insurance as required to meet insurance contract requirements.
  • Develops, implements and monitors employee safety, fleet safety and property conservation programs. Supervises the work of outside consultants to assure effective loss control activities consistent with department objectives.
  • Prepares draft scope of services to solicit for office lease space, ergonomic supplies, appraisal services, claim repairs, and other risk management services. Serves as contract administrator once contracts are in place.
  • Acts as a liaison with commercial public/private sector landlords to ensure adequate leased facilities. This may include maintaining building leases, security, fire safety and insuring compliance with ADA requirements.
  • Assure ADA compliance within all AHFC owned and/or occupied sites. Provides appropriate ADA information and assistance to AHFC visitors and staff.
  • Coordinates the relocation of personnel and corporate office space, including the preparation of specifications to procure lease space, the construction of tenant improvements, installation of data and telecommunication lines and other incidental tasks.
  • As instructed, serves as a liaison between the Corporation and insurance broker of record regarding insurance matters including automobile, property, liability, flood, workers' compensation, mortgage protection, and other coverage as applicable.
  • Maintains and secures a central file of original corporate contracts, agreements, titles, deeds, and establish audit procedures.
  • Works with Procurement and other departments to assure that adequate insurance and indemnity language is included in all applicable purchase orders, contracts, leases, and grant agreements.
  • Maintains an accurate and timely record of all claims against the Corporation, including workers' compensation, general liability, or other matters.
  • Responsible for coordinating a comprehensive safety inspection, prevention, protection, and education program in compliance with OSHA standards, including a comprehensive workplace safety-training program, which will be administered by the appropriate department supervisors.
  • Maintains incident reports, coordinates the investigations and evaluations of claims, responds to and resolves complaints and claims within delegated levels of authority; work closely with involved parties. As instructed, act as corporate liaison with complainants, the Attorney General's office, AHFC's Third Party Administer, insurers of record, or other interested parties.
  • Conducts safety inspections of AHFC facilities. Investigates questionable conditions, timely notifies appropriate managers, prepares safety reports, documents circumstances and incidents, and conducts timely follow-up to assure resolution of problems.
  • Monitors and maintains key card security systems.
  • Assist with AHFC's annual insurance renewal.
  • Monitors records of all corporate incidents related to the spillage, cleanup, and regulatory compliance of hazardous waste and materials.
  • Assists with the update and maintenance of appropriate department manuals; prepare and continually update a desktop procedure manual, which clearly defines tasks associated with the Risk Management Specialist job classification.
  • Maintains real property records to include: title deeds, easements and tax records. Assist other departments with documentation needed to effect the repair or sale of Corporate owned real estate (i.e., appraisal services, title research, purchase agreements, survey, etc.)
  • Ensures that appropriate staff at each corporate office is trained, and properly certified, in CPR techniques, first aid, safe driving practices, respirator use, ergonomic issues, and the handling of hazardous materials and equipment.
  • Performs ergonomic analysis of workstations, investigate repetitive motion claims, recommend and assist with, appropriate corrective actions.
  • Obtains title and registration for all corporate vehicles. Provides information to managers, assigned drivers regarding vehicle policies and procedures, including reporting of vehicle accidents.
  • Oversees vehicle accident investigations. Consolidate and document evidence including witness statements, photographs, and police reports. Prepare scope of work for damage repair, coordinate claim settlement with responsible insurer.
  • Establishes and preserves a positive working relationship with AHFC's business partners, clients, customers, and other AHFC departments.
  • Develops and maintains department Intranet and Internet sites. Includes information on the Intranet to assist AHFC staff and information on the Internet to assist other interested parties that may want to do business with AHFC.
  • Conducts routine department audits of procedures, record-keeping activities to assure uniformity, compliance with Department and Corporate policy.
  • Develops and maintains detailed desktop policy and procedures manuals for the use of department staff.
  • Other duties as assigned.

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of: safety, fire prevention and security management principles, real estate and contract law; insurance policy provisions; principles of asset management and protection; techniques for claims adjustment, applicable regulations.
  • Skills and Abilities: Skills in: proficient use of mainframe computer systems, personal computers and applications including Microsoft Office Suite (Outlook, Word, Excel), Mitas, JADE, Resource Now, Origami Risk, Records Tracking, Bank Card System, records management. Communication -must possess above average communication skills including public speaking, negotiating, and the ability to quickly process information and respond appropriately. Interpersonal skills will be utilized on a daily basis through interaction with a diverse cross-section of people and organizations. Mathematics - adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions and decimals. Computes weighted ratio, rate and percent. Prepares and interprets reports, charts, and graphs.
  • Ability to: manage a loss control program, communicate with and gain cooperation of other AHFC departments, effectively utilize outside loss control expertise. Determine liability for loss, assess claim values, identify, interpret and apply applicable provisions of laws and contracts. Read and understand written material, interpret and apply rules, regulations, and codes. Write clearly, prepare comprehensive documents, and keep appropriate records. Effectively manages multiple priorities and projects; prepares and monitors complex documents. Prioritize, organize, and productively manage time to ensure compliance with numerous deadlines, work effectively under pressure, and function with a high degree of independence, comprehend written material, interpret and apply rules, regulations, codes; gather and analyze large amounts of data. Must be empathetic to the needs of and be able to work cooperatively with other AHFC departments, outside entities, and claimants. Consistently deliver good customer service. Engage in strategic and reflective thinking; adapts quickly to changing business and customer needs. Work with minimal supervision and be able to function with a high degree of independence within levels of delegated authority.
  • Ability to: travel on short notice, and/or on a frequent basis. Regular use of the employee's privately owned vehicle is anticipated.

 

MINIMUM QUALIFICATIONS:

  • Bachelor's degree from an accredited college with emphasis in Business Administration, Risk Management, Safety, Engineering or other related field, and three years of experience in the administration of safety programs, facility management, claims management, real-estate, or asset management.
  • Substitution: Additional professional experience may be substituted for required education on a year for year basis.
  • Must be proficient in the use of mainframe and personal computers, Microsoft Office Suite. Applicants must demonstrate a well-developed ability to organize and maintain control over a substantial database.
  • Must have a valid Alaska driver's license and clean driving record and able to safely and properly operate a vehicle consistent with applicable laws, regulations and AHFC's policy guidelines.

 

PRIOR EXPERIENCE VIEWED FAVORABLY
'Hands on' experience working as an insurance agent or broker, facilities manager, hazardous waste specialist, real estate or contract administrator, claims adjuster, asset manager, or in safety compliance.

This is a level 17 position with a monthly salary of $4,585.28 per month. Excellent benefits, including medical, dental, vision, and leave package.

All external applicants tentatively selected for this position shall be required to submit to urinalysis and breath alcohol testing to screen for illegal drug/alcohol use and complete a pre-employment physical prior to appointment.

A complete job description and online application may be obtained from the website at www.ahfc.us. A new AHFC application must be submitted for each position (a resume may be attached).

APPLICATION MUST BE RECEIVED BY 5:00 P.M., November 17, 2017

AHFC provides employment opportunities to low and very-low income persons, in compliance with Section 3 of the HUD Act of 1968. Public Housing Residents are encouraged to apply.

EQUAL OPPORTUNITY EMPLOYER