Access the latest Washington Report: Read More

Human Resources Specialist

Published on August 8, 2019
Organization: Tennessee Housing Development Agency

 

Tennessee Housing Development Agency

APPLICATION DEADLINE IS FRIDAY, AUGUST, 23, 2019 AT 11:59PM

Division: Human Resources
Reports to: Director of Human Resources
Location: Nashville, TN
Full-time/Part-time: Full-time
Salary Grade: 30
Monthly Salary Range Minimum: $3,365
FLSA Classification: Non-exempt (01)

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY: Responsible for a variety of human resources and administrative support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.

  • Serves as primary contact for the Human Resources telephone Helpline, HRHelp email, and HRPerfMgmt email.
  • Handles and monitors Workers’ Compensation (WC) claims; coordinates WC processes among staff, supervisors, the State of Tennessee, and the State’s third-party administrator; maintains WC files and Occupational Safety and Health Act (OSHA) records; prepares annual OSHA reports.
  • Maintains an agency Fiscal Payment Card, which includes making payments for various agency purchases, and reconciliation of payment card statements.
  • Serves as back-up for benefits coordination and administration, including benefits orientations for new employees.
  • Serves as Talent Quest administration back-up to the Human Resources Advisor; assists with administration of THDA’s performance review process.
  • Serves as an administrative back-up for Human Resources as directed, including payroll, recruitment, learning and development activities, and onboarding of new employees,
  • Serves as agency administrator for the federal E-Verify program; inputs I-9 information for new hires into the E-Verify system.
  • Maintains employee and position information in various HR information systems (HRIS) (Edison, Talent Quest, Taleo).
  • Creates personnel file folders for new hires; ensures required documentation is complete prior to filing, to include review of all documents for completeness; follows up with employees to obtain any missing information.
  • Processes documentation for employee separations, both voluntary and involuntary, including updating on-line data, ensuring that all termination steps are completed, preparing personnel files, and forwarding the official personnel file to the State’s Department of Human Resources; handles unemployment compensation claims.
  • Communicates with the Information Technology (IT), Operations, and Internal Audit divisions regarding new hires and staff position changes, including temporary employees.
  • Handles the Division of Motor Vehicles employee driver’s license validity checks, and reports issues to the Director.
  • Enters all new hires into Edison; may update Edison as changes are needed, such as name changes, position changes, reporting changes, salary changes, etc.
  • Maintains and audits employee files, ensuring confidentiality, documentation and accuracy.
  • Responds to employment verifications.
  • Maintains accurate organizational charts.
  • Orders supplies for the division.
  • Coordinates agency service awards.
  • Creates reports and documents as requested by the Director or the Senior Human Resources Advisor.
  • Coordinates ordering flowers for employees within stated guidelines, and processes related invoices for payment.
  • Handles a variety of other administrative activities for the division, including filing, copying, and mail distribution.

MINIMUM QUALIFICATIONS
The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:

  • High school diploma or GED.
  • 1 year Human Resources experience preferred.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge, Skills, Abilities, and Competencies:

  • Strong interpersonal skills; excellent customer service skills.
  • Excellent verbal and written communication skills.
  • Maintains credibility through sincerity, honesty, and discretion.
  • Builds and maintains positive relationships with internal and external constituents.
  • Strong organizational skills.
  • Strong time management skills; uses time effectively; consistently meets deadlines.
  • Maintains a high level of confidentiality regarding sensitive employee and organizational information.
  • Documents regularly, thoroughly, accurately, and completely.
  • High level of detail and accuracy.
  • Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
  • Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

Special Demands:
The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

  • Current, valid driver’s license from domicile state and the ability to drive.
  • Occasional in-state and out-of-state travel.
  • While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.
  • The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

EQUAL OPPORTUNITY/EQUAL ACCESS/AFFIRMATIVE ACTION EMPLOYER

PLEASE VISIT OUR WEBSITE AT WWW.THDA.ORG AND FOLLOW THE ONLINE INSTRUCTIONS

APPLICATION MUST BE COMPLETE AND RESUME ATTACHED FOR CONSIDERATION

Print Friendly, PDF & Email